YorkWorks

Job Category: Full Time

 ADMIN ASSISTANT – Full Time

JOB DESCRIPTION:

• Answering phones, greeting guests, filing
• Back up for Dispatcher – including client intake, bookings and driver dispatching
• Responsible for overall state of the office
• Monitoring inventory, placing orders for supplies and services, and tracking progress and results when necessary – dealing with suppliers
• Petty Cash
• A/R - Monitor report & make A/R calls
• A/P - Monitor incoming invoices ensuring payment is made following all applicable approvals
• Assists ED with a variety of duties as required
• Board of Directors - support as required
• Participation in training and team meetings, including taking minutes
• Works with Communications Committee re website updates, social media, creating spreadsheets & presentations
• Conducts research and gathers documentation as needed in order to compile comprehensive reports.
• Maintains organizational documents (manuals etc)
• Gets mail from post office
• Misc Projects as required

QUALIFICATIONS:

The following are the essential skills, abilities and requirements for this position:

• College diploma, combined with minimum 3-5 years experience in an administrative position
• Excellent time management and organizational skills a must
• Ability to manage multiple projects with various timelines and handle competing and changing priorities.
• Experience with data gathering and analysis
• Highly developed analytical and conceptual thinking; demonstrated superior communication skills both oral and written
• Excellent interpersonal skills working effectively as part of a team and interacting with people at all levels of an organization
• Ability to work independently and reliably within a team environment
• Strong problem solving and analytical skills
• Strong computer skills including extensive knowledge of Microsoft Office (Outlook, Word, PowerPoint and Excel ie: formulas etc.) , strong Internet skills are required
• Highly organized with keen attention to detail and dedication to accuracy
• Edits copy to ensure proper grammar, spelling, syntax and style. Requires an eye for detail, an ability to use standard proofreading tools, and excellent knowledge of grammar and style
• Creative thinker with experience with fundraising is an asset
• An understanding and knowledge of the not-for-profit sector and the programs and services available throughout York Region is an asset
• Flexible, adaptable, adjusts easily to unexpected change in day to day plans
• Professional, non-judgmental disposition
• A valid driver’s license and a reliable vehicle, as some travel is required

Send resume to kathy@yorkworks.ca and include the phrase “Admin Assistant” in the subject line of the email, or apply directly online at www.yorkworks.ca  and click under jobs.