Job Details

Administrative Assistant

Job Category: Full Time



  • Answering phones, greeting guests, filing
  • Back up for Dispatcher – including client intake, bookings and driver dispatching
  • Responsible for overall state of the office
  • Monitoring inventory, placing orders for supplies and services, and tracking progress and results when necessary – dealing with suppliers
  • Petty Cash
  • A/R - Monitor report & make A/R calls
  • A/P - Monitor incoming invoices ensuring payment is made following all applicable approvals
  • Assists ED with a variety of duties as required
  • Board of Directors - support as required
  • Participation in training and team meetings, including taking minutes
  • Works with Communications Committee re website updates, social media, creating spreadsheets & presentations
  • Conducts research and gathers documentation as needed in order to compile comprehensive reports.
  • Maintains organizational documents (manuals etc)
  • Gets mail from post office
  • Misc Projects as required


The following are the essential skills, abilities and requirements for this position:

  • College diploma, combined with minimum 3-5 years experience in an administrative position
  • Excellent time management and organizational skills a must
  • Ability to manage multiple projects with various timelines and handle competing and changing priorities.
  • Experience with data gathering and analysis
  • Highly developed analytical and conceptual thinking; demonstrated superior communication skills both oral and written
  • Excellent interpersonal skills working effectively as part of a team and interacting with people at all levels of an organization
  • Ability to work independently and reliably within a team environment
  • Strong problem solving and analytical skills
  • Strong computer skills including extensive knowledge of Microsoft Office (Outlook, Word, PowerPoint and Excel ie: formulas etc.) , strong Internet skills are required
  • Highly organized with keen attention to detail and dedication to accuracy
  • Edits copy to ensure proper grammar, spelling, syntax and style. Requires an eye for detail, an ability to use standard proofreading tools, and excellent knowledge of grammar and style
  • Creative thinker with experience with fundraising is an asset
  • An understanding and knowledge of the not-for-profit sector and the programs and services available throughout York Region is an asset
  • Flexible, adaptable, adjusts easily to unexpected change in day to day plans
  • Professional, non-judgmental disposition
  • A valid driver’s license and a reliable vehicle, as some travel is required

Send resume to kathy@yorkworks.ca and include the phrase “Admin Assistant” in the subject line of the email, or apply directly online at www.yorkworks.ca  and click under jobs.